Business Development and Events Assistant (6 Month FTC)

Location: London
Salary: DOE
Salary band: Dependant upon experience
Contract type: Permanent
Date posted:

Blue Legal are currently partnered with a leading UK-headquartered law firm who are searching for a BD & Events Assistant to support the Business Development & Marketing team in London. With an international outlook, advising some of the world’s most recognised brands, fast-growth businesses and innovative start-ups, the firm’s work regularly spans multiple jurisdictions, covering global employment matters, international IP portfolios and complex cross-border transactions.

As a BD & Events Assistant, you will provide day-to-day administrative and coordination support to the Business Development & Events team, helping to deliver a range of internal and external events and supporting wider BD and marketing activity. The successful candidate will ideally have experience within a law firm or professional services environment, with strong organisational skills, excellent attention to detail and the ability to build effective relationships with lawyers, clients and external suppliers.

The Responsibilities:

• Provide day-to-day administrative and coordination support to the Business Development & Events Team, including scheduling meetings, managing the events calendar and monitoring the team mailbox across the London and US offices.
• Assist with venue and supplier research, including hotels, restaurants, caterers, florists, photographers and other event suppliers.
• Support the planning and delivery of events, including RSVP management, guest lists, name badges, event materials and shipping logistics.
• Maintain, organise and order Events Team supplies, ensuring all materials are available when required.
• Assist with event tracking and post-event reporting, including attendance, final costs and other key metrics to support ROI analysis.
• Prepare event collateral, including name badges, seating cards, tent cards, branded materials and signage, ensuring consistency with the firm’s brand guidelines.
• Maintain accurate and well-organised departmental files, budgets and expense reports, handling sensitive information with discretion.
• Proactively identify opportunities to improve Events Team processes, systems and technology, helping to enhance efficiency and service delivery.
• Coordinate internal meetings with limited supervision, arranging appropriate meeting rooms, visitor access, video conferencing, dial-in facilities and other logistical requirements.
• Build strong relationships with lawyers, internal stakeholders, clients, suppliers and external contacts to ensure events and meetings are delivered to a high professional standard.

The Candidate:

• Degree or equivalent professional experience.
• Previous experience within a law firm or professional services environment, ideally in a Business Development, Events, Marketing or similar support role.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities, meet deadlines and maintain a high level of attention to detail.
• Strong interpersonal skills, with the ability to build effective relationships with lawyers, senior stakeholders, colleagues, clients and external suppliers.
• Excellent written and verbal communication skills, with a professional approach to all internal and external communications.
• Ability to communicate effectively and work collaboratively with colleagues to provide seamless support to the BD & Events Team.
• A proactive and solutions-focused approach, with strong problem-solving and decision-making skills.